For Your Information For Your Information

A collection of articles and information provided from PAQ, Probus Clubs and other Organisations

Guide for Nominees

A PDF copy of this page can be downloaded here

Role Statements for PAQMC Members

President

Preside as chairman at PAQMC meetings
Preside as chairman at General, Annual and Special meetings
Preside as chairman of the Constitution and By Laws sub committee
Certify minutes of meetings after adoption at each succeeding meeting
Represent the Association at PAQ events and activities
Represent the Association on external advisory and public committees
Liaise with Probus Centre - South Pacific
Liaise with Rotary District Governors/District Probus Chairmen
Liaise with other Probus Associations
Represent the Association at the annual Rendezvous conference
Signatory for PAQ cheques

Secretary

Constitutional Requirements

Applications/terminations for PAQ membership
Register of members ( Maintenance of members database done by Registrar)
Nominations for election to PAQ Management Committee
Convene meetings of PAQ Management Committee
Convene Annual General or General Meetings of PAQ
Signatory for PAQ cheques
Minutes of all management committee meetings and general meetings
Act as Public Officer for PAQ
Safe custody of books, documents and instruments of title.

Other Procedures

Handle phone calls to PAQ business phone
Collect postal mail from PAQ business box.
Handle e-mails sent to PAQ email address
Post mail outs to PAQ affiliated clubs
Send group e-mails and individual emails to affiliated clubs or PAQ contacts
Update forms and minutes web pages as required.

Treasurer

Duties as required under the constitution.
Formulate policy in relation to financial matters
Budget preparation and review
Liaison with Auditor
Accounts for payment
Progress statements and reconciliation

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Role Statements for PAQMC Members contd.

Arrange preparation of annual statement and tax return.
Arrange for investment of funds as required.
Signatory for PAQ cheques

Public Relation Officer

- Attend PAQ public enquiry 1300 telephone.
- Engage with local and regional news media for opportunities to promote activities of the Association.
- Provide to website coordinator a monthly list of ‘What’s New’ .
- Organise promotion via local and regional radio/TV to increase awareness of Probus activities in the community at large.
- Interact with Rotary District Probus Chairmen to provide Information Days for incoming club officers and the formation of new clubs.
Sell space to advertisers in the Qld. Probian
Generate account statements for advertisers and sponsors
- Preparation of mailing sheets for Qld. Probian distribution

ICT (website) Coordinator

Liaison with the website service provider
Provide instruction to others for updating web pages
Arranging password/login/logout facilities for PAQMC members responsible for updating web pages.
Arranging password/login/logout for member clubs access to member services information on the website.
Handle e-mails sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

Editor Qld. Probian

Receive and edit all copy for each issue of the Qld. Probian magazine
Collation of the content for each issue of the magazine
Liaison with the publishers
Arranging proof readers to review all copy for each issue.

Regional Liaison Officer

Establish and maintain primary link between Regional Liaison Officers and PAQMC.
Maintain regular contact with PAQ Regional Liaison Officers
Encourage liaison officers to regularly update each region web page.
Represent regional programs and activities needs with PAQMC.
When requested provide assistance with regional events and activities.
Foster and facilitate area PAQ representation

Registrar

Publish a Directory of PAQ affiliated Probus Clubs
Maintain a PAQ member database to record info for Directory, mail outs to clubs and e-mail communication to PAQnet clubs
Maintain a historical record of PAQ events and activity details
Update web pages dependent upon database information on a regular basis.

Unclassified Committee Position

At General (Delegates) meetings, greet arriving member delegates
Encourage fellowship amongst delegates and observers at General meetings within the ‘refreshments’ period.
Ensure that attendees have recorded their presence as either observers or delegates.
Provide to the Secretary at the commencement of the General (Delegates) meetings a list of apologies, tally of delegates and observers present and the number of clubs represented.
Where unable to attend at General meetings arrange a substitute person to undertake these duties.

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Common Sense (Probus Club of Woombye – October 2007)

My parents told me about Mr. Common Sense early in my life and told me I would do well to call on him when making decisions. It seems he was always around in my early years but less and less as time passed by. Today I read his obituary. Please join me in a moment of silence in remembrance, for Common Sense had served us all so well for so many generations.

Today we mourn the passing of a beloved old friend, Common Sense, who has been with us for many years. No one knows for sure how old he was since his birth records were long ago lost in bureaucratic red tape. He will be remembered as having cultivated such valuable lessons as knowing when to come in out of the rain, why the early bird gets the worm, life isn't always fair, and maybe it was my fault.

Common Sense lived by simple, sound financial policies (don't spend more than you earn) and reliable parenting strategies (adults, not children are in charge).

His health began to deteriorate rapidly when well intentioned but overbearing regulations were set in place. Reports of a six-year-old boy charged with sexual harassment for kissing a classmate; teens suspended from school for using mouthwash after lunch; and a teacher fired for reprimanding an unruly student, only worsened his condition.

Common Sense lost ground when parents attacked teachers for doing the job they themselves failed to do in disciplining their unruly children. It declined even further when schools were required to get parental consent to administer Aspirin, sun lotion or a sticky plaster to a student, but could not inform the parents when a student became pregnant and wanted to have an abortion.

Common Sense lost the will to live as the Ten Commandments became contraband; churches became businesses; and criminals received better treatment than their victims. Common Sense took a beating when you couldn't defend yourself from a burglar in your own home and the burglar can sue you for assault.

Common Sense finally gave up the will to live, after a woman failed to realize that a steaming cup of coffee was hot. She spilled a little in her lap, and was promptly awarded a huge settlement.

Common Sense was preceded in death by his parents, Truth and Trust; his
wife, Discretion; his daughter, Responsibility; and his son, Reason. He is survived by three stepbrothers; I Know my Rights, Someone Else is to Blame, and I'm a Victim.

Not many attended his funeral because so few realized he was gone.

oOo